Mantis Partners

Legal Information

Privacy

  • Privacy

    Mantis Partners is a specialist Executive Search company, servicing the global financial industry. We work in partnership with our clients to help achieve their strategic objectives through talent identification, market intelligence and recruitment. We respect the privacy of your data and consider your personal information is treated with the highest professionalism when conducting our business activities. We have summarized below our privacy policy that explains the types of personal data we collect, how and why we use this data, who we share the data with, how long we keep it for together with the rights and choices you have to access, rectify or erase such data.

    What personal data do we collect?

    We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of the search process. This information includes CV’s, identification documents, educational records, work history, employment and references.

    During the search process, we may collect sensitive personal data from you and further process this data, but only where you have given your explicit consent.

    Where do we collect the personal data from?

    We may collect personal data about you from the following sources:

    • Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages
    • From an agent/third party acting on your behalf
    • Through publicly available sources such as LinkedIn
    • By reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

    How do we use your personal data?

    We use your personal data to match your experience, skills and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and give consent to progress to the next and further stages in the process we would expect to collect further information from you

    How long do we hold your personal data for?

    We keep your personal data for as long as is necessary for us to use your information as described above or to comply with our legal obligations. Please be advised that we may retain some of your information after you cease to use our services.

    When determining the relevant retention periods, we will take into account factors including

    • Legal obligations(s) under applicable law to retain data for a certain period of time;
    • our contractual obligations and right in relation to the information involved;
    • statute of limitations under applicable law(s);
    • if you have made a request to have your information deleted; and
    • guidelines issues by relevant data protection authorities

    Otherwise, we will securely delete your information once this is no longer needed

    Who do we share your personal data with?

    Your personal data is shared with the relevant client that has initiated a search for which you are considered, to determine if you are a good fit for the available position. We may also conduct checks on you to verify the information you have provided.

    What legal basis do we have for using your information?

    For prospective candidates, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.

    If you are shortlisted as a candidate then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.

    For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.

    Do we make automated decisions concerning you?

    No, we do not carry out automated profiling.

    Do we use Cookies to collect personal data on you?

    We do not use cookies to collect personal data.

    Do we transfer your data outside the EEA?

    To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA. These countries privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers contact us on info@mantispartners.com

    What rights do you have in relation to the data we hold on you?

    1. The right to be informed
    You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.

    2. The right of access
    You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.

    3. The right to rectification
    You are entitled to have your information corrected if it’s inaccurate or incomplete.

    4. The right to erasure
    This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

    5. The right to restrict processing
    You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

    6. The right to data portability
    You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.

    7. The right to object to processing
    You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).

    8. The right to lodge a complaint
    You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

    9. The right to withdraw consent
    If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

    We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

    • baseless or excessive/repeated requests, or
    • further copies of the same information.

    Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

    How will we contact you?

    We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.

    How can you contact us?

    If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, please contact us on the following details:

    Email: info@mantispartners.com
    Tel: 020 7653 1875

    Mantis Partners Ltd. Registered in England and Wales under number 4639026. Registered Office: 8-9 Well Court,  London, EC4M 9DN. Vat number: 815 3752 31.

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Terms

  • Terms & Conditions

    By accessing this website you agree to be bound by these Terms & Conditions ("terms"), please read them carefully. If you do not agree to be bound by these terms you should not access or view this website.

    The information contained in this website is intended for general information purposes only. Mantis Partners has made all reasonable efforts to ensure that the information on this website is accurate at the time of inclusion, however there may be inaccuracies and occasional errors for which Mantis Partners apologises.

    Mantis Partners makes no representations or warranties about the information provided through this website, including any hypertext links to any website or other items used either directly or indirectly from this website. Mantis Partners accepts no liability for any inaccuracies or omissions in this website and any decisions based on information contained in Mantis Partners’s websites are the sole responsibility of the visitor.

    The information and images contained within this website are © Copyright Mantis Partners. We permit you to make copies of this website as necessary incidental acts during your viewing of it; and you may take a print for your personal use of so much of the site as is reasonable for private purposes. You may not frame this site nor link to a page other than the home page without our express permission in writing.

    You shall not use this website for any illegal purposes and in particular agree that you shall not send, use, copy, post or allow any posting which is defamatory or obscene within the meaning of the Obscene Publications Act or which is abusive, indecent or in breach of the privacy of any person. You agree not to send any unsolicited promotional or advertising material, spam or similar materials or any volume messages that may interfere with the operation of this website or with the enjoyment of this website by other visitors.

    Mantis Partners reserves the right at any time and without notice to enhance, modify, alter, suspend or permanently discontinue all or any part of this website and to restrict or prohibit access to it.

    You hereby agree to indemnify Mantis Partners against any costs, claims, losses and damages (including legal fees) incurred by or awarded against Mantis Partners as a result of your misuse of this website or your breach of these terms.

    If you are in breach of these terms or of Mantis Partners' Privacy Policy Mantis Partners may as its option, suspend or block your access to this website and refuse to provide you with any further access to it.

    This website is provided to you free of charge, and neither Mantis Partners nor any of its subsidiary or affiliated companies accept any liability to you (except in the case of personal injury or death caused by its negligence or for fraud or as required by law) whether in contract, tort (including negligence) or otherwise, arising out of it in connection with this website. Mantis Partners accepts no liability for any direct, special, indirect or consequential damages, or any other damages of whatsoever kind resulting from whatever cause through the use of any information obtained either directly or indirectly from this website. Your sole remedy is to discontinue using this website.

    These terms may be amended by Mantis Partners from time to time.

    Your use of this website and downloads from it, and the operation of these terms & conditions, shall be governed in accordance with the laws of England and Wales. The English courts shall have exclusive jurisdiction over any dispute arising out of your use of this website.

    In the event that any or any part of the terms contained in these terms & conditions shall be determined by any competent authority to be invalid, unlawful or unenforceable to any extent, such term shall to that extent be severed from the remaining terms which shall continue to be valid and enforceable to the fullest extent permitted by law.