What personal data do we collect?
We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of the search process. This information includes CV’s, identification documents, educational records, work history, employment and references.
During the search process, we may collect sensitive personal data from you and further process this data, but only where you have given your explicit consent.
Where do we collect the personal data from?
We may collect personal data about you from the following sources:
- Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages
- From an agent/third party acting on your behalf
- Through publicly available sources such as LinkedIn
- By reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
How do we use your personal data?
We use your personal data to match your experience, skills and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and give consent to progress to the next and further stages in the process we would expect to collect further information from you
How long do we hold your personal data for?
We keep your personal data for as long as is necessary for us to use your information as described above or to comply with our legal obligations. Please be advised that we may retain some of your information after you cease to use our services.
When determining the relevant retention periods, we will take into account factors including
- Legal obligations(s) under applicable law to retain data for a certain period of time;
- our contractual obligations and right in relation to the information involved;
- statute of limitations under applicable law(s);
- if you have made a request to have your information deleted; and
- guidelines issues by relevant data protection authorities
Otherwise, we will securely delete your information once this is no longer needed
Who do we share your personal data with?
Your personal data is shared with the relevant client that has initiated a search for which you are considered, to determine if you are a good fit for the available position. We may also conduct checks on you to verify the information you have provided.
What legal basis do we have for using your information?
For prospective candidates, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.
If you are shortlisted as a candidate then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
Do we transfer your data outside the EEA?
To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA. These countries privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers contact us on email@example.com
What rights do you have in relation to the data we hold on you?
1. The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.
2. The right of access
3. The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
4. The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
5. The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
6. The right to data portability
You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
7. The right to object to processing
You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
8. The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
9. The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests, or
- further copies of the same information.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, please contact us on the following details:
Tel: 020 7653 1875
Mantis Partners Ltd. Registered in England and Wales under number 4639026. Registered Office: 8-9 Well Court, London, EC4M 9DN. Vat number: 815 3752 31.